Full-time

Procurement Assistant

About Job Role

Responsible for procurement of stationery, consumables, local hardware and compound (mining and industrial), pallets, spares and tools

Key Responsibilities

On receipt of a requisition obtain quotes from approved suppliers
Process order on SAP and submit official order to supplier
Confirm delivery dates – if different to required date, notify originator and agree new date
On receipt of signed delivery note from the Stores, check delivery note against order. Resolve any discrepancies immediately with supplier and follow up to ensure order was corrected before submitting signed documents to Financial for payment.
Once correct order has been delivered, submit all procurement documents to Creditors Clerk.
File vendor application forms and file BEE certificate. Update Suppliers BEE electronic data.
Maintain up to date vendor list and monitor supplier performance and BEE status
Develop and maintain a procurement cost savings plan
Obtain new copy of BEE certificate from suppliers on expiry of current certificate

Reporting

Report weekly on outstanding requisitions and orders
Assist Senior Buyer in preparation of monthly price comparison of local and imported items
Report on vendor performance every six months
Monitor BEE expenditure and report monthly on BEE status of all suppliers with a procurement value of >R85K per month

SHEQ

Comply fully with Section 14 of the Occupational Health and Safety Act: General duties of employees at work
It is your responsibility to ensure that you are familiar with the above section. A copy can be requested from the OHS Manager. Copies of the act are also available electronically on the Company’s home page. Summaries of the act are displayed throughout all departments in the Company.
You are further required to comply with all requirements of the Company’s quality management system applicable to your position and activities.

<p></p><ul><li>On receipt of a requisition obtain quotes from approved suppliers</li><li>Process order on SAP and submit official order to supplier</li><li>Confirm delivery dates – if different to required date, notify originator and agree new date</li><li>On receipt of signed delivery note from the Stores, check delivery note against order.  Resolve any discrepancies immediately with supplier and follow up to ensure order was corrected before submitting signed documents to Financial for payment.</li><li>Once correct order has been delivered, submit all procurement documents to Creditors Clerk. </li><li>File vendor application forms and file BEE certificate.   Update Suppliers BEE electronic data.</li><li>Maintain up to date vendor list and monitor supplier performance and BEE status</li><li>Develop and maintain a procurement cost savings plan</li><li>Obtain new copy of BEE certificate from suppliers on expiry of current certificate</li></ul><h3></h3><p></p><h3>Reporting</h3><p></p><ul><li>Report weekly on outstanding requisitions and orders</li><li>Assist Senior Buyer in preparation of monthly price comparison of local and imported items </li><li>Report on vendor performance every six months</li><li>Monitor BEE expenditure and report monthly on BEE status of all suppliers with a procurement value of &gt;R85K per month</li></ul><p></p><h3>SHEQ&nbsp;</h3><p></p><ul><li>Comply fully with Section 14 of the Occupational Health and Safety Act:  General duties of employees at work</li><li>It is your responsibility to ensure that you are familiar with the above section.   A copy can be requested from the OHS Manager.   Copies of the act are also available electronically on the Company’s home page.   Summaries of the act are displayed throughout all departments in the Company.</li><li>You are further required to comply with all requirements of the Company’s quality management system applicable to your position and activities.</li></ul><p></p>

CANDIDATE REQUIREMENTS

Qualifications | Years of Experience

Qualifications

Grade 12
Ability to read technical drawings
Microsoft Office 2010
SAP

Years of Experience

1 year of Product knowledge
3 - 5 years of Buying
2 years of Buying of engineering items/commodities

Skills and Competencies

Procurement and Supply chain Management
Preferential Procurement Training

Other Requirements

Not Specified

About the Employer

The company is one of the leading manufacturers of specialised ‘critical to operating’ and recurring consumable products for the global mineral beneficiation, mining and bulk solids handling industry. The company is the second largest producer of polymer-based mill liners, which are critical components in driving efficiency and lowering cost per ton of operation. It has manufacturing facilities in India, South Africa, Australia and Chile, and exports its products and solutions to over 70 countries.